Privacy Policy

Last updated: March 2011

Hart Square is committed to respecting privacy rights in accordance with the Data Protection Act. This Privacy Policy sets out the process by which Hart Square collects, uses and stores your personal information.

• Collection and use of personal information
• Collection and use of non-personal information and cookie usage
• Sharing data
• Data storage
• Data security
• Updating your data
• Accessing your data
• Unsubscribing and Opting Out
• Changes to the Privacy Policy
• Companies Act Information

Collection and use of personal information

Hart Square collects personally identifiable information, in a fair and lawful manner. This may take place through a number of methods including over the telephone, face-to-face communication or over a secure web interface, and include information such as name, organisation address, job title, email address and telephone number. This information will directly relate to an individual or a business. We only collect personally identifiable information that you have provided to us voluntarily. Information is collected for the purposes of customer identification, providing products and services, dealing with enquiries and any other related administration. Your details are also added onto our central contact database and may be used for marketing purposes.

Collection and use of non-personal information and cookie usage

Non-personal information is automatically collected to establish data on how the www.hartsquare.co.uk website is accessed and used. The collection of this non-personal information is done through the use of "cookie" technology. Cookies are pieces of information that a website transfers to an individual's hard drive for purposes of keeping records such as website performance and pages visited. The cookie does not contain any personal information about you or provide us with any way to contact you, and the cookie doesn't extract any information from your computer.

Sharing data

Hart Square will not sell, give, allow access to, or otherwise distribute your information to any third party outside of Hart Square. We may use or process the information provided by you for our business purposes only. Information may be transferred to organisations outside of Hart Square for the purposes of market research or contact validation. Non Disclosure Agreements are made in these circumstances to protect your information.

Data retention

Hart Square will store your information in our central contact database. Information will be retained only for as long as is necessary to do so, and in accordance with the law.

Data security

All information that you provide is protected from unauthorised access whilst held by Hart Square. Security standards and controls are in place across Hart Square, and a robust security management structure ensures that physically and logically secured operations are maintained. Hart Square undertake a comprehensive audit programme to ensure the on-going security of your data.

Updating your data

As an organisation focused on open and professional relationships, you may update or change your details at any time by contacting info@hartsquare.co.uk. Changes will be processed within 7 days.

Accessing your data

In line with the Data Protection Act you have the right to request the information that Hart Square holds on you. Request can be made by contacting info@hartsquare.co.uk All requests will be processed within 7 days. If this is not possible you will be notified directly.

Unsubscribing and Opting Out

Should you wish to stop receiving marketing information from Hart Square you can unsubscribe at any point by contacting info@hartsquare.co.uk. A link to an unsubscribe page is also given on every Hart Square newsletter. Unsubscription requests will be processed within 7 days.

Changes to the Privacy Policy

Hart Square reserve the right to make changes or amendments to this Privacy Policy at any time. All changes will be announced here on the www.hartsquare.co.uk website. By using this website you acknowledge and agree to the processing of your personal data in this way.

Companies Act information

Registered name:
   Hart Square Limited
Registered office:
   14 Alexandra Road
   Richmond
   London
   TW1 2HE

Place of registration:
   United Kingdom
Registered number:
   06880251